First Administrative Steps
The following list contains some useful information concerning administrative requirements to be carried out at the beginning of your postdoctoral fellowship at the Weizmann Institute of Science.
 
FGS office hours
Sunday through Thursday from 9:00 to 14:00.

Registering at the Department Office
Please visit the office of the scientific department to which your research group belongs, introduce yourself and receive an update of all the department rules and regulations. The department secretary will assist you in all matters concerning research services, especially email and computer services.

Registering at the Human Resources Division
A week following your visit to the departmental secretary's office, you need go to the Stone Building to complete the administrative registration.  It is recommended to prearrange an appointment at the Human Resources Division with the HR coordinator responsible for your scientific department.

Intellectual Property Rights Form
You should sign the aforesaid consent form when you register at the Human Resources Division (see above). For your information, you will not be allowed to commence studies (and certainly not receive a stipend) without signing this form.

Photograph
You also have to go to the Photography Department in the Goldschmidt Building to be photographed. The photo is mandatory and a prerequisite for obtaining a postdoctoral fellow card.  It can be attended to on Mondays, from 10:30 to 12:00.

Postdoctoral Fellow Card
Upon being photographed you should notify the Program Coordinator  (08-934-3843) so she can monitor the issue of your postdoctoral fellow card. The FGS office will notify you to pick up your card when it is ready. The card will be encoded to enable you to enter the WIS campus, the libraries, and various buildings If you should have to enter a building for which you do not have clearance, please contact your department administrator to arrange the matter.

Confirmation of Status
It is presumed that you will be required to present a confirmation of your postdoctoral fellow status to various bodies (governmental or commercial). A certificate to this effect may be issued for you during the regular FGS office hours.

Vehicle entry pass
At the conclusion of the registration process at the Human Resources Division and entry of your details into the division's computer, you will be assigned an HR number.  Following this you may go to the Security Department office (adjacent to the main gate) to receive a vehicle entry sticker.

Safety Instruction and Training
Every postdoctoral fellow must attend safety training (even if they had such training in another institution). The training session is to be coordinated with the Safety Department. Postdoctoral fellows in the Life Sciences who will be conducting research with animals are required to receive special training (in addition to the regular safety training). Additional information is available from the Safety Department (Tel: 08-934-3988, or at the department's website).

Student Visas and Health Insurance for Foreign Postdoctoral Fellows
Foreign postdoctoral fellows must have a student visa stamped into their passport.  Having health insurance for the entire period of the visa is a precondition for receiving such a visa. Please read the instructions carefully regarding the steps to be taken to receive the visa. Please contact Ms. Nicolle Friesm (08-934-4536) during the special hours set for questions or requests for assistance regarding student visas and health insurance for foreign students – Mondays from 9:00 to 11:00.